DBPA Board Meeting
13 April 2026/ 5:30 PM / The Spot
ATTENDEES
Casey, Margie, Christine, Rod, Sherry, Denise, Kelly
Regrets: Juan, Corey
AGENDA
Call to Order
Casey called the meeting to order at 5:38
Board Vacancy
Melinda submitted a letter of resignation, leaving a vacancy on the Board.
Rod moved to nominate Kelly to the Board of DBPA. Motion seconded by Margie and carried unanimously.
Rod moved to appoint Kelly to be Secretary. Motion seconded by Christine and carried unanimously.
Approval of Meeting Minutes
The previous meeting minutes were shared with the Executive Committee but have not been distributed to the Board. Kelly will forward the minutes to be approved at the next meeting.
Treasurer’s Report
Denise presented statements from Aspire Credit Union. The CD came due and went into the checking account bringing the balance to $20,605 and the Savings has $4,946. She then explained entries on the Balance Sheet and Profit & Loss Statement.
The Beautification Association funds are all in a savings account with a balance of $10,827 and can be transferred to checking as necessary.
Margie moved to approve the financial report as presented. Motion seconded by Sherry and carried unanimously.
Updates for Website, Newsletter, and Social Media
Kelly will communicate with Adam regarding updates to the website. They have been trying to touch base weekly to keep everything up to date.
Membership Report
Organizing memberships continues to be a work in progress. Rod emphasized the need to have someone to go door to door to optimize member outreach. The Board discussed best methods to update contact information and distribute invoices.
A Membership Committee needs to start meeting regularly. Casey plans to schedule a Special Board meeting to officially discuss membership priorities on April 27th at 5:00 at The Spot.
Event Committee Report
The Events Committee will meet at Off the Vine next Tuesday, April 21st at 5:00 pm.
The Committee is somewhat stalled on who is carrying out activities for upcoming events. We need donations for Straight Up & Toasted and possibly new members to help execute plans.
Tickets and posters are available for Moms and Mimosas. Posters are available for Straight Up & Toasted and tickets will be available soon.
New Business
Denise explained that First Western needs a Resolution to authorize the Treasurer to transfer the accounts from Aspire Credit Union as was discussed at the February meeting.
Margie moved to adopt the resolution to transfer the checking account from Aspire to First Western and authorize the Treasurer and Secretary to sign. Motion seconded by Sherry and carried as follows: Ayes: Casey, Margie, Christine, Rod, Sherry, Denise, Kelly Nays: None
Denise moved to close the credit card at Aspire and open a new Chase Business account. Motion seconded by Sherry and carried unanimously.
Denise shared a Yiftee Gift card promotion that she received but the Board decided not to move forward with it since it required an initial investment.
Christine raised questions about the duties Adam is responsible for. She said he sends out regular newsletters for her and suggested we do something similar for Downtown. Denise said she would send out Adam’s scope of services.
Denise brought up an invoice from Off the Hook for $500 for work done for Straight Up & Toasted 2025. Casey said the Email was missed from last December and it should be processed for payment as long as the Board approves it.
Margie moved to approve the invoice from Off the Hook for payment. Motion seconded by Kelly and carried unanimously.
Adjourn
Rod moved to adjourn the regular meeting. Motion seconded by Margie and carried unanimously. The regular meeting was adjourned at 6:36 pm.
Beautification Committee
As the new Chair, Christine had a discussion with Margie on some of the history of the Beautification Committee, including the processes and partnerships involved with hanging the flower pots. She plans to reach out to the Minot Park District, which Margie said is at capacity with the amount of work they have for the summer. She also hopes to solicit sponsors to maintain the flower beds in multi-year commitments. Christine plans to meet with service groups to try and find volunteers.
Christine will look into grants for lighting under the Beautification Committee. The quotes have changed drastically since originally approved in 2021. All of the quotes now include pricing for Central and Main Street. Labor and equipment needs to be factored in ahead of time. Juan and Christine will discuss more details for an accurate quote to submit for grants.
She then brought up the recent damage done to the curbs during snow removal. The City scraped the curbs so Casey will reach out to the Public Works Director to report it.
Christine is continuing to do research for the Beautification Committee and has put together a map of all the flower beds. She is meeting with the Park District and other officials to get a grasp of price increases and potential long term options for the flower beds. She requested an itemized invoice from the Park District to see what our payments cover in the summer. She was made aware that the soil is not conducive for perennials but to fix that, the soil would have to be replaced and the City would have to agree not to pile snow/salt on the beds in the future. She is applying for grants to help absorb costs and looking for volunteers.
Christine brought up the damage done to the curbs from snow removal. Casey had not met with the Public Works Director to discuss it yet.
Christine mentioned the City-wide cleanup sponsored by the Chamber and suggested downtown be involved. Kelly said that every year, Creedence and Chevron partner and focus on cleaning a majority of downtown.
Adjournment
Motion to adjourn by Rod, seconded by Margie 6:55
ACTION ITEMS
- Next Board Meeting May 11, 2026 5:30 at the Spot
- Special Board Meeting Apr 27, 2026at 5:00
- Events Committee Tuesday, Apr 21, 2026at 5:00
- Kelly will contact Adam about posting all upcoming meetings and events on the website.