DBPA Board Meeting Agenda
Date: Wednesday, February 4, 2026
Time: 5:30 pm
Location: The Spot
Board Members Present: Sherry, Melinda, Christine, Corey, Casey, Rod (via phone), Denise, Juan
Others Present: Adam (via phone), Kelly
- Call to Order
The meeting was called to order by President Casey at 5:36 pm
- Approval of previous Meeting Minutes
Minutes from the December 9, 2025 regular meeting and the December 30, 2025 Special meeting were reviewed.
Motion to approve the minutes was made by Denise, seconded by Melinda and carried unanimously.
- Membership Report
Rod explained that he has identified past due memberships and grouped them by priority. Once Kelly has all of the information to relay to new and existing members such as welcome packets and invoices she will make contact with businesses. She will also provide forms to set up autopay.
Denise and Kelly will set up a meeting to review memberships to ensure the correct contact is being made.
- Report from Treasurer
Denise provided the account balances for the various checking and savings accounts.
The Beautification account has $10,824.90. Outstanding bills to Minot Pretty Lights include $2,000 from 2024 and $1,000 for 2025 as well as $800 for hanging garland/pots.
The DBPA savings accounts have $16.64 and $3,835.91 and the Checking account has $17,336.77.
Denise made a motion to move the CD to the regular checking account. Motion seconded by Melinda and carried unanimously.
Denise made a motion to move the checking accounts from Aspire to First Western Bank. Motion seconded by Corey and carried unanimously.
Melinda made a motion to approve the financial statements as presented. Motion seconded by Sherry and carried unanimously.
- Report from Event Committee Chairperson
Casey reported that the Cocoa Crawl is the next event, February 21st. Participating businesses should submit what they are serving as soon as possible so that we can do Facebook posts.
DBPA plans to bring back a Classic Wine Walk to be held Friday, September 25th and limit it to 150 tickets. This should equate to one case of wine per business and raise about $5,000.
- Updates for Website, Newsletter, and Social Media
Adam said the DBPA needs to upgrade to a paid account in ClickUp to include certain customer fields and maintain accurate membership data. Adam will contact Denise for credit card information. He also said that he is available for anyone who wants to schedule a training session on ClickUp.
Adam will work with Kelly to schedule regular weekly updates to review membership and ensure updates are being done on the website.
- Old Business
Casey said she will send the Board the contract with Kelly to be reviewed and finalized. Adam’s and Kelly’s duties need to be clarified. Kelly Will report to the President and any requests for tasks will go through them.
As an update regarding the payment to Heidi for procuring the donation from MSU, Casey spoke to Brady Martz and Ashley Beall to determine the legality of distributing a charitable donation as a salary. They have not provided a definitive answer yet.
At the previous meeting, a motion was approved to pay Heidi pending legality of the situation. Sherry said she already paid Heidi so once they receive confirmation, payment can be made to reimburse Sherry or be taken out of her membership dues.
- New business
Nominate Officers
Casey said she is willing to continue as President if administrative support is available for tasks such as sending reminder emails and setting agendas.
Denise moved to nominate Casey as President. Motion seconded by Corey. No other nominations were made and the motion carried unanimously.
Melinda moved to nominate Christine as Vice President. Motion seconded by Corey. Denise moved to nominate Rod as Vice President. Motion seconded by Juan.
A vote was taken and Rod was elected.
Christine; Christine, Corey, Melinda
Rod; Juan, Casey, Denise, Sherry
Melinda moved to nominate Denise as Treasurer. Motion seconded by Juan. No other nominations were made and the motion carried unanimously.
Denise moved to nominate Melinda as Secretary. Motion seconded by Juan. No other nominations were made and the motion carried unanimously.
- Adjournment
Motion to adjourn was made by Corey, seconded by Juan and carried unanimously. The meeting adjourned at 6:30 pm.
Beautification Meeting
Date: Wednesday, February 4, 2026
Time: 6:30
Location: The Spot
Present: Sherry, Melinda, Christine, Corey, Casey, Denise, Juan
Others Present: Kelly
- Call to Order
The meeting was called to order by President Casey at 6:30 pm
- Treasurer’s Report
Denise moved to transfer the Beautification accounts from Aspire to First western pending any issues regarding fees or nonprofit status. Motion seconded by Melinda and carried unanimously.
- Officer Nominations
Corey moved to mirror the DBPA Officers. Motion seconded by Juan and carried unanimously.
Corey moved to appoint Christine to be committee Chair of the Beautification Committee, to be the main contact for the Park District as well as look for grants. Motion seconded by Denise and carried unanimously.
Casey directed Christine to talk to Margie about their relationship with the Park District. Currently, the Park District determines how many flower pots are filled in the spring based on their budget and working capacity. Casey said she has also had discussions with Lowe’s about participating in downtown’s beautification.
The group discussed putting more focus on more of the side streets rather than only Main Street. They want to branch out visuals to the rest of downtown.
Lights
Juan had discussions with their distributors and pricing for the lights has increased about $700-$900 per block which would make the total about $9,000 per block. There are about 5-6 blocks left to complete the project. He will provide an updated quote after his meeting the following day.
There is about $10,000 in the account to finish the block on Central and Juan said they can schedule with Pretty lights anytime.
He is currently trying to get the outlet working and should be able to get the lights on Main Street running again in the next couple days. He will then meet with Margie about controlling the lights. Fixing the current lights is the first priority.
Casey said she has a draft of the written permission form for property owners to protect against liability regarding installation of the lights. Juan said he can take it to business owners for signatures once finalized.
Regarding complaints from Bob Thomas, Casey said, the attorney has been in contact with his attorney. He said, the City has already made their case, and no one should respond to his most recent letter.
Melinda moved to adjourn the meeting. Motion seconded by Corey and carried unanimously. The meeting was adjourned at 6:51pm.